Kitchen compliance software · Hood, grease & exhaust operators
Every kitchen visit can become a vendor documentation binder you share with customers and inspectors.
Produce NFPA 96–style / FOG / AHJ documentation in the field, complete vendor QA in the office, and share a customer binder — organized before the inspector asks.
Founder-led private pilot · Cancel anytime · Service documentation support, not legal certification
What people are buying
We make it easy to produce and store the documents those standards expect.
Buyers aren’t shopping for another generic calendar. They’re buying a system that turns field work into stored proof packets — aligned with the standards kitchens are held to — ready for managers, inspectors, and follow-up repairs.
Commercial cooking exhaust documentation
Hood / kitchen exhaust cleaning visits with before/after photos, checklists, inaccessible areas, deficiencies, signatures, and next due dates — the packet restaurants keep for fire and exhaust inspections.
Grease interceptor / FOG service records
Grease trap service documentation your customers can file for wastewater / FOG programs — service date, asset, gallons/hauler/manifest fields when needed, findings, and photo proof in one place.
Fire marshal & health department notes
Configurable AHJ profiles and location notes so each packet reflects local expectations. Flag deficiencies that need AHJ notice — without claiming you certified the kitchen.
Filters, fans, suppression reminders
Filter exchange, exhaust fan maintenance, and kitchen suppression check reminders sit in the same binder so due work and proof stay together.
The real cost
Jobber-style scheduling alone doesn’t make your vendor documentation complete.
Restaurant compliance service companies don’t just need a calendar. They need due work → field proof → office-approved packet → customer binder → deficiency revenue — closed in one system.
Overdue work nobody sees
Hood and grease schedules live in a binder or spreadsheet. An inspector asks for proof and you’re digging through photos on someone’s phone.
Reports that aren’t ready to share
Missing before/after shots, incomplete checklists, unsigned visits. You find out when the customer — or AHJ — asks.
Deficiencies that die in notes
Techs write “duct needs work.” Nobody quotes it. Nobody schedules the repair. Revenue and risk both leak.
Customers with no binder
Managers want a portal. Inspectors want a link. You’re emailing PDFs and hoping the right version is attached.
How proof becomes revenue
Flag the deficiency. Quote it. Get accepted. Schedule the repair.
Field findings don’t sit in a notebook. They become customer-facing quotes with clear next steps — then your office schedules the follow-up job and invoices after completion. Workflow support, not hands-off automation.
Manager opens the binder, reviews the report, accepts the quote.
What’s included
The full compliance operating loop — for $149/mo on Pilot.
Not a generic field-service suite with a kitchen sticker. Built for proof, reports, portals, and deficiency follow-up.
- NFPA 96–style hood / exhaust cleaning proof packets
- FOG / grease interceptor service records with photo proof
- Local AHJ profiles (fire / health) and deficiency AHJ notice flags
- Restaurant groups, locations, access notes, and asset records
- Recurring service requirements with due / overdue dates and windows
- Smart route planning for overnight kitchen work
- Tech job sheet: checklists, before/after photos, deficiencies, signatures
- Office review gate before any public compliance report
- Jurisdiction documentation checklists — packets won’t office-approve as complete until required fields for that state pack are present. Still not AHJ approval.
- Customer magic-link binder to store and share every packet
- Deficiency → quote → accepted repair job → invoice loop
One accepted duct repair can cover months of Pilot.
Simple math
One quoted deficiency can cover Pilot. Everything after that is upside.
- 1 duct follow-up quote at $875
- Pilot plan: $149 / month
- That one acceptance ≈ 5+ months of Pilot
- Plus you keep the proof binder forever
- 2–4 deficiency quotes / month
- Even at half acceptance, software is covered
- Packets stay shareable as vendor docs
- Team plan still $299
- Scrambling for photos before inspections
- Missed repair revenue in field notes
- Emailing the wrong PDF version
- Paying enterprise tools built for other trades
Even when quotes are quiet, operators stay for due-work routing, office-approved reports, and the customer binder.
Compared to what people use now
Proof-first for kitchens — not a tool borrowed from other trades.
What you get
Built so a kitchen service owner can run compliance ops without a war room.
- 01
Know what’s due before it’s overdue
Requirements by location and asset with frequency, windows, and access notes. Route overnight kitchen work with your eyes open.
- 02
Capture proof in the field
Checklists, before/after photos, deficiencies with severity, inaccessible areas, and signatures — on the tech job sheet.
- 03
Office-approve before it goes public
Reports stay gated until review. Then customers get a clean vendor documentation packet — not a draft with missing photos.
- 04
Give every restaurant a binder
Magic-link portal for reports, open deficiencies, quotes, invoices, and assets. No app for the customer.
- 05
Turn findings into follow-up revenue
Quote from a deficiency, send the link, schedule the repair when accepted, invoice after the job — without duplicate chaos.
- 06
Keep AHJ notes where work happens
Local authority profiles and location notes feed reports carefully as documentation support — never as a legal certification claim.
Getting started
Three steps. Proof in the first week.
Import locations and requirements
Bring in restaurants, assets, and recurring service cadences. We help you load the first book during founder setup.
Run a route and capture proof
Techs complete the visit. Office reviews and approves. The packet becomes printable and shareable.
Open the binder and close the loop
Customer gets the portal. Deficiencies become quotes and follow-up jobs. Invoices follow completed work.
Why operators stay
The product is built around the compliance loop — not a calendar with a kitchen sticker.
- 79 AHJ documentation starter packs50 states + DC — starter notes for what to capture, not AHJ-approved forms or legal certification
- SERVICE RECORD ONLYEvery packet footer frames the report as vendor documentation — not AHJ or NFPA approval
- Email + copy-link shareCustomer binders and vendor documentation links go out by email or copied link — SMS is not in the pilot
- Jurisdiction completeness gatesState AHJ packs check required fields before office approval — documentation completeness, not AHJ pass/certification
- Full operating loopTech capture → office approve → customer binder → deficiency quote → office schedules job & invoice
Built with hood operators, not generic field-service checklists
Every screen in the loop — due work, tech job sheet, office review, binder, deficiency quote — was shaped for kitchen exhaust and FOG work.
One $875 duct quote ≈ 5+ months of Pilot
Findings you already see in the field — finally turned into a customer decision.
Nothing public until you approve
If you’ve been burned by half-finished reports going out, the review gate is the product.
Export CSV anytime
Cancel when you want. Take locations and history with you. No hostage software.
Is this for you?
Good fit for kitchen compliance routes. Bad fit for multi-trade shops.
This is for you if…
- ✓You clean hoods, service grease traps, swap filters, or maintain exhaust fans
- ✓Customers ask for shareable vendor documentation
- ✓You lose repair revenue in field notes
- ✓You want a portal instead of emailing PDFs forever
- ✓You’re ready to run a private pilot with founder support
Skip it if…
- –You need one system for HVAC, plumbing, and kitchens together
- –You want software that claims certified legal / NFPA compliance
- –You only need a calendar with no reports or portals
- –You won’t capture photos or run office review
Low risk
If it doesn’t fit how you run kitchen routes, cancel. Keep your data.
You shouldn’t need a long contract to try the right proof workflow.
- ✓ Cancel anytime on monthly billing
- ✓ Export CSV whenever you want
- ✓ Reports gated until office approval
- ✓ Careful language: documentation, not certification
- ✓ Email Mike and Ty directly
- ✓ Founder-led pilot onboarding
Pricing
Pilot is $149/mo. Team and Growth are quoted after a fit call.
Request Pilot access with the form below — we reply within one business day. Self-serve checkout at $149/mo is available when billing is live; otherwise we set you up after a short fit call. Listed rates are documentation-only service software — not legal certification.
- 1. Submit the pilot request form — we reply within one business day.
- 2. Short fit call — routes, locations, and what “vendor documentation you can share” means for your book.
- 3. Week one — import locations, run a visit, approve the first binder packet.
Pilot
Small team proving the full loop.
- ✓Up to 50 active locations
- ✓Reports, portal, routes, quotes, invoices
- ✓Email + copy-link binders (SMS not in pilot)
- ✓Founder-led setup
Team
Multiple lines and stricter reporting. Quoted on the fit call.
- ✓Up to 200 active locations
- ✓AHJ profiles and ops analytics
- ✓Priority pilot feedback loop
Growth
Higher volume and custom template review. Quoted on the fit call.
- ✓Higher location volume
- ✓Advanced onboarding support
- ✓Custom report template review
Questions
Straight answers before you buy.
What compliance standards do you document against?+
We help you produce and store documentation aligned with NFPA 96 (commercial cooking exhaust / hood cleaning records), FOG / grease interceptor service records, and local AHJ expectations (fire marshal and health notes). Filter, fan, and suppression reminder work lives in the same binder. This is documentation support — not a certification that any visit meets code.
Will KitchenProof change my schedule without asking?+
No. It flags due work and suggests better routes. You approve every change. Nothing rewrites your day in the background.
How is this different from Jobber or ServiceTitan?+
Those are solid tools for multi-trade shops. KitchenProof is built for kitchen compliance service companies: NFPA 96–style / FOG proof packets, due-work routing, vendor-QA reports, customer binders, deficiency quotes, and invoices — proof-first, not just scheduling.
Do my restaurant customers need an app?+
No. They get a magic-link portal for their compliance binder — reports, photos, deficiencies, quotes, and invoices. No app required.
How do customers get reports and binders?+
Email and copy-link. You approve a packet in the office, then email the binder/report link or copy it from the job. SMS texting is not part of the KitchenProof pilot.
How do I request Pilot access?+
Use the pilot request form at the bottom of this page (name, business, email, optional locations count and phone). We reply within one business day. Prefer email? Write mike@palmsai.io directly — same queue, no ticket system.
Can I pay $149/mo and start without a call?+
When Stripe self-serve billing is live, the “Pay $149/mo — start now” button on the form starts checkout with the details you entered. If billing is not configured yet, you’ll see an honest message to request pilot access instead — we still do a short fit call before your first locations go live. Documentation-only software; not legal certification.
How does the founder-led pilot work?+
Submit the form (or email us) → short fit call (routes, locations, what shareable vendor documentation means for your book) → we set up your account and walk week one with you. Pilot is $149/mo, cancel anytime. You get a direct line to the founders.
What services does this cover?+
V1 focuses on hood / kitchen exhaust cleaning, grease trap / FOG service, filter exchange, exhaust fan maintenance, and kitchen suppression check reminders — with the hood/exhaust report as the flagship NFPA 96–style proof packet (documentation, not certification).
Does this guarantee NFPA or legal compliance?+
No — and that is intentional. KitchenProof documents against NFPA 96–style hood/exhaust expectations, FOG program fields, and local AHJ notes for all 50 states + DC. It does not certify, approve, or “pass” any regulation. Only your local AHJ (and licensed inspectors where required) can make compliance determinations. Confirm requirements with your AHJ for each location.
Do you cover every state?+
Yes for documentation coverage: statewide AHJ starter packs for all 50 states + DC, plus metro packs for major markets (NYC/FDNY, LA County, Miami-Dade, Chicago, and more). Packs encode what to document — credentials, FOG manifests, cadence notes — not a promise that any kitchen passed inspection.
Do you guarantee compliance in every state?+
No. We provide jurisdiction documentation completeness gates — required fields and evidence for the selected AHJ pack must be present before office approval. KitchenProof documents service; only the local AHJ determines compliance. We never claim pass, certification, or legal approval.
How fast can I get set up?+
Import locations, add assets and service requirements, schedule a route, complete a job, and approve the first compliance report — usually within the first week of a pilot.
What if I cancel?+
Cancel anytime on monthly billing. Export your data as CSV whenever you want. Your data stays yours.
Who is behind KitchenProof?+
Mike Bray and Ty Downing at Palms AI. Two founders, no venture capital. If you start a pilot, you can email us directly.
NFPA 96, FOG, and AHJ paperwork shouldn’t live in a camera roll.
Produce the documents. Store them in the binder. Share them when the inspector asks — or keep patching it by hand.
Already know this fits? Start Pilot billing when self-serve is live.
Prefer email? mike@palmsai.io
Founder-led private pilot · Cancel anytime · Service documentation support, not legal certification
Form → reply in one business day → fit call → first approved binder packet in week one.
Questions first? Email me directly — mike@palmsai.io. You get a founder, not a ticket queue.
Who built this
Mike Bray and Ty Downing. Direct contact. No VC.
KitchenProof is built by Mike Bray and Ty Downing under Palms AI. Practical software for hood and grease operators who need proof packets, not a press release. If you start a pilot, you can email us, and we’ll answer.
KitchenProof Pilot — $149/mo
NFPA 96 · FOG · AHJ binders